This document refers to personal data, this is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.
The Data Protection Act (DPA), Privacy and Electronic Communications Regulations (PECR) and The General Data Protection Regulations (GDPR) which is EU wide and far more extensive, seek to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain such as Companies House data.
DiveCo Marine Ltd (DiveCo) is pleased to provide the following GDPR information:
Who We Are
Diveco Marine Ltd is marine civil engineering and commercial diving company that operates in the United Kingdom. Our offices are based in Upnor, Kent.
DiveCo uses the information collected from you to provide information on our personnel to our clients. In making initial contact you consent to DiveCo maintaining a dialogue with you until you either opt out (which you can do at any stage) or we decide to cease using your information.
DiveCo also acts on behalf of its clients in the capacity of data processor. When working exclusively as a data processor, DiveCo will be acting on the instruction of its client and will work hard to ensure that the client is fully GDPR compliant.
As a company pursuing marine civil engineering and commercial diving activities, we may sometimes need to process your data to pursue our legitimate business interests, for example to prevent fraud, administrative purposes or reporting potential crimes.
The nature of our legitimate interests are:
We will never process your data where these interests are overridden by your own interests.
Some personal data may be collected about you from the C.V.s that you submit, from records of our
correspondence and phone calls and details of your visits to our website, including but not limited to personally-identifying information like Internet Protocol (IP) addresses. DiveCo may from time to time use such information to identify its visitors. DiveCo may also collect statistics about the behaviour of visitors to its website.
The sort of information we hold includes your application form and references (if supplied), your contract of employment/contract for services and any amendments to it; correspondence with or about you, for example letters to you about a pay rise or, at your request, a letter to your mortgage company confirming your salary; information needed for payroll, benefits and expenses purposes; contact and emergency contact details; records of holiday, sickness and other absence; information needed for equal opportunities monitoring policy; and records relating to your career history, such as training records, appraisals, other performance measures and, where appropriate, disciplinary and grievance records.
You may be referred to in company documents and records that are produced by you or your colleagues in the course of carrying out your duties and the business of the company. You should refer to our Data Protection Policy that was forwarded to you and is also available on our website or in paper format from DiveCo Marine Ltd, Marine House, Upnor Road, Lower Upnor, Rochester, Kent, ME2 4UY.
Much of the information we hold will have been provided by you, but some may come from other sources, such as referees.
DiveCo will only collect the information needed so that it can contact you regarding work opportunities, we do not sell or broker your data, or pass it on the 3rd parties without your prior permission.
Legal basis for processing any personal data
To meet DiveCo contractual obligations to clients.
Legitimate interests pursued by DiveCo and/or its clients
To promote the services offered by DiveCo and/or to market the services and/or products offered by DiveCo’s existing clients.
Through agreeing to this privacy notice you are consenting to DiveCo processing your personal data for the purposes outlined.
If you have any concerns as to how your data is processed or wish to withdraw consent, you may do so at any time by emailing our nominated Data Processor at; firstname.lastname@example.org, or in writing to Julie Broad, DiveCo Marine Ltd, Marine House, Upnor Road, Lower Upnor, Rochester, Kent ME2 4UY, or by phoning 0044 (0) 1634 566560.
DiveCo Marine may on occasions pass your Personal Information to third parties exclusively to process work on its behalf. DiveCo requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR. DiveCo do not broker or pass on information gained from your engagement with the company without your consent. However, DiveCo may disclose your Personal Information to meet legal obligations, regulations, or valid governmental request. The company may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of DiveCo, its clients and/or the wider community.
DiveCo will process personal data during the duration of any contract and will continue to store only the personal data needed for six years after the contract has expired to meet any legal obligations. After six years any personal data not needed will be deleted.
Data is held in the United Kingdom using different (multiple) servers. DiveCo does not store personal data outside the EEA.
Your rights as a data subject
At any point whilst DiveCo is in possession of or processing your personal data, all data subjects, have the following rights:
In the event that DiveCo refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.
You can request the following information:
To access what Personal Data is held, identification will be required.
DiveCo will accept the following forms of ID when information on your personal data is requested; a copy of your HSE Dive Qualifications, driving licence, passport, birth certificate, and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If DiveCo is dissatisfied with the quality, further information may be sought before personal data can be released.
You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the General Data Protection Regulations 2018 (GDPR) or Data Protection Act 1998 (DPA) with regard to your personal data. Their contact information is:
ICO, Wycliffe House Water Lane, Wilmslow, SK9 5AF.
Tel: 0303 123 1113